Director of Board of Elections

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Director of Board of Elections

Market Range:

00

Approved Date:

2/4/2021 6:11:10 PM

FLSA:

Exempt

EEO Code:

OFFICIALS AND ADMINISTRATORS

Career Level:

EA

Career Level Description:

Appointed Leadership

Job Code:

100242

Job Family:

Board of Elections

Sub Family:

General Operations

Primary Purpose

Manage daily operations of the BOE office, including personnel and agency temporary employee supervision and assignment of duties. Responsible for all aspects of election administration to include the hiring and removing employees in compliance with the Wake County Human Resources Administrative Manual. Manage the preparation and conduct of elections in accordance with federal and state law. Oversee the development and administration of the department budget, approve requisitions and payment of invoices, oversee the certification and testing of voting equipment, manage the assignment of ballot styles and calculate ballot orders, approve all election forms and training manuals, approve all election forms and training manuals. Supervise and maintain the State Election Information Management System data, track and report election software deficiencies and enhancements. Conduct and notify the Board Members of all board meetings, including statutory meetings, as well as called meetings by the Chair.

•

Management of all Voter Registration duties. To include the establishment and operation of the registration system, manage the receipt and approval of registration applications from DMV, Libraries, Mail, ESC drives, DSS, WIC and Agencies for the blind. Supervise and maintain the registration books and files of the county by entering new registrations, making transfers, and removing names of deceased persons and persons no longer in residence in Wake County. Furnishing pollbooks/registration books to precincts, removals from registration lists of persons convicted of a felony. Maintain custody of records of cancellation of registration, correct errors in party affiliation, maintain voter registration of “confidential voters”.

3

15%

•

Responsible for administrative procedures and preparations for the elections. Maintain all records in office of the Board. Supervise all permanent and temporary employees. Prepare and retain all statistical records in the office of the Board. Prepare and compose Minutes of Board and record in Minute book after approval of Secretary. Responsible for handling all correspondence, public records requests, as well as prepare legal notices and Resolutions required of the county board. Notify the Board members of all board meetings, including statutory meetings, as well as called meetings by the Chair. Responsible for hiring and removing employees in compliance with the Wake County Human Resources Administrative Manual. Instruct and train all staff members in the duties of their positions.

2

20%

•

Notify precinct election officials of elections and information relative thereto. Conduct instructional meetings for the appointed Precinct Chief Judges, Judges and Assistants prior to each election. Supervise and administration of oath to appointed precinct Chief Judges, Judges and Assistants.

4

5%

•

Prepare budget for operation of the office as well as elections for approval by the Board and approve expenses incurred.

5

10%

•

Responsible for holding elections, overseeing the programming tabulators for all elections, and supervise certification of each tabulator. Prepare ballot layouts for all elections to be approved by the State Board. Accept filing fees of candidates for all elections held under jurisdiction of the Board. Make necessary provisions for furnishing reports to the press, internet, television and radio on election nights. Meet statutory requirements for notifications of candidates and filing reports by candidates. Conducting municipal elections. Review, examine and certify the sufficiency and validity of petitions and nomination papers. Contract for printing of ballots and other supplies, pursuant to State Board guidelines and pursuant to Wake County purchasing policies and procedures. Purchase and maintain election equipment, voting booths, other election forms and election papers. Issue notices and advertisements concerning elections. Conduct Logic and Accuracy testing on all election related equipment. Preserve challenged ballots for 6 months after election, for primary elections verify petitions submitted in lieu of paying filing fee, certify notices of candidacy for primary elections, print and distribute official ballots for all elections in county, verify petitions for unaffiliated candidates in partisan elections, verify petitions for write-in candidates, prepare map of precincts, provide voting place structure and mark off the voting place, prepare and furnish sample ballots, and print and deliver adequate quantity of ballots to each precinct. Publish unofficial returns, prepare abstracts, mail duplicate original abstracts to SBE and Clerk of Superior Court. Maintain custody of absentee ballot application forms and furnish applications on request. Prepare Plan of Implementation for Early Voting for Board approval, prepare certified list of executed and approved absentee voters, forward list to SBE, prepare certified list of executed and approved absentee voters, retain originals of all applications for absentee ballots, maintain custody of blank applications and absentee ballots, prepare list of approved and executed returned absentee ballots and forward to SBE and to each precinct, conduct mandatory recounts.

1

50%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

EA

Career Level Description:

Appointed Leadership

Qualifications

•

Elected/Appointed

•

Elected/Appointed

•

Equivalent education and experience are accepted

•

Bachelor's Degree

And

•

10 Years

County Elections Office Experience

And

•

NCCEA - North Carolina Certified Elections Administrator

Upon Hire

And

•

NP - Notary Public

Upon Hire

And

•

Exceptional oral/public speaking and written communication skills

•

Exceptional critical thinking ability with demonstrated troubleshooting and problem-solving skills

•

Ability to identify, analyze and solve complex/technical problems

•

Ability to handle confidential matters with discretion

•

Thorough knowledge of Departmental rules, regulations and organizational culture

•

Thorough knowledge of fiscal/budgetary theories and methodology

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Enforcing Laws, Rules & Regulations

Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.

Strategic Vision

Sees the big, long-range picture and leads others accordingly.

Team Leadership

Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish organizational objectives. Manages staff in ways that improve their ability to succeed on the job.

Coaching & Mentoring

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem.

Human Resource Management

Knowledge of employee development concepts, principles, and practices related to planning, evaluating, and administering performance management, training, organizational development, and career development initiatives.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X