Board of Elections Campaign Finance Specialist

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Job Information

Title:

Board of Elections Campaign Finance Specialist

Market Range:

MR15

Approved Date:

2/9/2021 1:39:30 PM

FLSA:

Non-Exempt

EEO Code:

PARAPROFESSIONALS

Career Level:

P1

Career Level Description:

Professional Level 1

Job Code:

100060

Job Family:

Board of Elections

Sub Family:

General Operations

Primary Purpose

Manage communication support, report auditing, and document retention for more than 150 active candidates and committees who file campaign finance reports at the county level. Provide overall customer support to candidates and committees ensuring statutory guidelines are followed and refer late or non-compliant reports to the State Board of Elections for further investigation or financial penalties. Oversee the candidate filing process and develop training material for candidates and committees. Maintain in-depth knowledge of campaign finance law, reporting schedules, and campaign reporting software. Manage the Candidates and Campaign Finance section of the Board of Elections website, directories, and databases of elected officials.

•

Maintain extensive knowledge of federal and state campaign finance laws, municipal ordinances, and historical State Board of Elections advisory opinions; monitor the frequent changes to campaign finance laws; seek SBOE advisory opinions when necessary; be a proficient user of state campaign finance software; conduct complex financial audits of campaign finance reports across multiple reporting schedules; report audit issues to candidates and committees; report to the SBOE when candidates or committees fail to submit reports by the statutory deadlines; provide email, telephone, and in-person customer support to candidates and committees; upload campaign finance reports to the Wake County website on a daily basis.

1

75%

•

Manage the preparation, logistics, and documentation for candidate filing periods 1-2 times per year; notarize candidate filing documents; collect and audit candidate filing fees; track and record unexpired terms; maintain the Candidate Information portal of the Wake County website; develop and publish candidate information guides prior to each election.

2

15%

•

Aid with voter registration and absentee by mail tasks, audit precinct documents and vote totals after each election, research provisional ballots, manage public lists of elected officials, maintain extensive knowledge of election procedures for the purpose of providing telephone and roving support to precinct officials during early voting and on Election Day.

3

10%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Assist with board meetings and recounts as needed.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P1

Career Level Description:

Professional Level 1

•

Works on small, routine projects or task-related activities that have some impact on the overall the Work Group.

•

Work is closely supervised.

•

Responsible for making minor changes in systems and processes to solve problems.

•

Identifies, defines and addresses problems that are not complex. Problems are typically within the immediate Work Group.

•

Communicates within or outside of the Work Group to provide information about policies, procedures, or analyses.

•

N/A – Jobs at this level are focused on self-development.

•

Requires basic, theoretical understanding of professional principles and skills, typically obtained through advanced education.

Qualifications

•

Bachelor's degree

•

Experience in a county election's office

•

Notary Public

•

Equivalent education and experience are accepted

•

2 Years

Experience in customer service

And

•

6 Months

Experience in accounting or conducting financial audits

And

•

6 Months

Experience managing and analyzing large data sets

•

Proficient in Microsoft Office including Outlook, Excel, Word

•

Effective verbal communication and writing skills

•

Good time management and organizational skills evidenced in previous assignments.

•

Superior customer service skills, integrity, and commitment to collaboration and innovative efficiency

•

Ability to establish and maintain effective working relationships with others

•

Detail oriented with strong analytical and problem-solving skills

•

Ability to accurately and thoroughly complete tasks with attention to detail

•

Ability to handle confidential matters with discretion

•

Excellent verbal, written and presentation skills 

•

Skilled in data entry with minimal errors

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Time Management

Manages own time, priorities, and resources to achieve goals. Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Adaptability & Flexibility

Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Strategic Vision

Sees the big, long-range picture and leads others accordingly.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply routine verbal and/or written instructions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have an impact on the immediate work unit's operations and/or services

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X