Workforce Development Contracts Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Workforce Development Contracts Specialist

Market Range:

MR16

Approved Date:

10/6/2022 11:27:05 AM

FLSA:

Exempt

EEO Code:

PARAPROFESSIONALS

Career Level:

P2

Career Level Description:

Professional Level 2

Job Code:

100745

Job Family:

Economic Development

Sub Family:

Workforce Development

Primary Purpose

The purpose of the Workforce Development Contract Specialist position is to draft, maintain and evaluate all contracts for CAWD service providers. In addition, the Contract specialist effectively interacts with providers and CAWD staff to assure contract compliance as well as well as assure contracts properly reflect the contracted services and other negotiated contract terms. This position manages CAWD's end to end contract process and procedures per the Wake County's contract management system as well the relevant state and federal contract requirements. This position also serves as an accounting support specialist responsible for a variety of accounting support responsibilities such as invoice management, development of RFQ's and POs, inventory management, and more.

•

Drafts, revises, maintains, and manages a variety of department contracts

1

60%

•

Develop and manage department RFQs and POs.

2

5%

•

 Manage and track payment documentation and supporting documentation PRC, GAX, including invoice reviews

3

25%

•

Manage equipment inventory to include database management, equipment tagging, reclamation, and disposal

4

5%

•

Other accounting support duties as required

5

5%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Provide additional adhoc support to the Business Services manager including minor accounting support

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P2

Career Level Description:

Professional Level 2

•

Works independently on projects/assignments that impact Work Group results.

•

Work is generally supervised and involves periodic process checks.

•

Responsible for making adjustments or recommended enhancements in systems and processes to solve problems or improve effectiveness of the Work Group.

•

Typically communicates within or outside the Work Group to provide information requiring some explanation or interpretation to reach agreement.

•

May provide guidance and assistance to entry level professionals or support staff.

•

Requires practical knowledge of the Work Group typically obtained through advanced education combined with experience.

Qualifications

•

Bachelor's degree in Public Administration, Business Administration, Human Resources Management or a related field

•

Two years of job-related experience

•

Equivalent education and experience are accepted

•

Strong attention to detail 

•

Detail oriented and excellent follow-through skills 

•

Excellent organizational skills with the ability to work on multiple projects simultaneously 

•

Strong planning, organizational, problem solving and time management skills

•

Strong analytical and problem-solving skills 

•

Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

•

Communicating effectively in writing as appropriate for the needs of the audience.

•

Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Quality Assurance

Produces results or provides service that meets or exceeds organizational standards. May audit the work of others to ensure quality standards are met.

Enforcing Laws, Rules & Regulations

Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply non-routine verbal and/or written instructions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have an impact on the individual's work

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X