Facilities Planner Analyst

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Facilities Planner Analyst

Market Range:

MR20

Approved Date:

2/3/2021 11:49:39 AM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P3

Career Level Description:

Professional Level 3

Job Code:

100358

Job Family:

Facilities and Fleet Management

Sub Family:

Facilities, Design and Construction

Primary Purpose

Provides strategic facility planning and space analysis for Wake County's real estate portfolio for both owned and leased properties. Researches and evaluates the furniture, fixtures, and equipment (FF&E) needs including specifying new assets and reusing existing and surplus assets whenever possible. Works as part of the team with design consultants and project managers to provide clear project plans and space information relevant to project scope including budget development and project scheduling. Collaborates with all (5) major GSA operating divisions in various capacities including project management, technical lead, or subject matter expert to deliver a full-service product to all departments throughout Wake County.

•

Conducts facility planning which includes strategic planning, scenario planning, facility utilization, expansion planning, and building restacking. Interfaces with departmental customers and other stakeholders to identify workplace requirements and establish efficient executable plans. Verifies architectural drawings, group assignments, and employee locations during site visits to identify and confirm scope of work for areas requiring facility modification. Ensures that detailed space programming through execution of project services, provides efficient workspaces that align with Wake County’s design guidelines and space standards.

1

40%

•

Provides design and project management services to qualifying potential leased and/or owned facilities. Conducts building test fits, utilizing departmental programming for identifying available real estate that meets the program needs. Coordinates with stakeholders by scheduling project, construction, pre-occupancy and post occupancy meetings. Manages budgets and reconciles invoices for facility projects.

2

25%

•

Collaborates in the development of space planning, preliminary design and specifications in compliance with applicable codes and regulations, while adhering to Wake County furniture design standards for major and minor capital projects and miscellaneous renovations lead by Project Managers. Provides design services for the selection of finishes for space and FF&E. Assists in developing RFP specifications for commercial furniture and provides analysis of project budgets and bid documents for major and minor capital projects.

3

25%

•

Assists in move management for move projects by, verifying personnel locations, reviewing individual move, add, change (MAC) requests for completion and accuracy, and tracking each move through its completion. Develops and plans accurate and concise scopes of work for corrective work orders. 

4

10%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Develops presentations of planning initiatives.

•

Reports all changes to the CAFM administrator for the purpose of updating the FM database and CAD drawings.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P3

Career Level Description:

Professional Level 3

•

Plans and manages projects that have significant impact on Work Group and Division results OR works as a technical expert within a Medical or Scientific Discipline.

•

Shares insights and analyses that inform new processes, and/or operational plans.

•

Responsible for making improvements in processes, systems, or standards to enhance performance of the Work Group.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.

•

May be responsible for providing guidance, coaching and training to other employees within the Work Group.

•

Requires advanced knowledge of the Work Group and Division typically obtained through advanced education combined with experience. May have practical knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree.

Qualifications

•

Bachelor's degree in Engineering, Facility Management, Information Technology or related field

•

Three years of job-related experience

•

Equivalent education and experience are accepted

•

Bachelor's Degree

Interior Design, Facility Management, Information Technology or related field

•

8 Years

Interior Design, Space Planning, CAFM, AutoCAD

•

NC Class C Driver's License

Upon Hire

•

Exceptional oral/written communication skills.

•

Advanced critical thinking and project management skills with the ability to multi-task and prioritize.

•

Ability to exercise independent and sound judgment in performing the duties of the position.

•

Strong organizational and interpersonal skills.

•

Ability to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy.

•

Superior customer service skills, integrity and commitment to collaboration and forward-thinking efficiency.

•

Ability to work in a team environment.

•

Excellent problem solving skills.

•

Knowledge of work place safety practices and PPE to conform with OSHA requirements.

•

Knowledge of Computer Aided Design (CAD) software, database management and space planning.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Adaptability & Flexibility

Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Relationship Building

Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X