Senior Facilities Project Manager

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Senior Facilities Project Manager

Market Range:

MR21

Approved Date:

6/1/2021 1:52:43 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P4

Career Level Description:

Professional Level 4

Job Code:

100665

Job Family:

Facilities and Fleet Management

Sub Family:

Facilities, Design and Construction

Primary Purpose

Participates in development of County's annual Capital Improvement Program budget.  Plans, manages, and implements master plan programs and major capital elements containing several projects over an extended period of time.  Provides guidance to other project managers implementing projects within these areas of specialties.  Directly manages own large, complex capital projects, which may include long term, multi phased projects providing turnkey project management and team leadership

•

Provides CIP planning, budgeting, and management for most or all projects contained within at least one CIP element or comprehensive Master Plan program, including preparing schedule sequencing over the 7-year CIP budget period and participating in CIP planned meetings.  Also participates in development of annual Department Business Plan.

1

10%

•

Provides guidance for projects implemented within designated CIP element or Master Planned programs that are managed by other Facilities Project Managers in the department.  Alternatively, provides annual planning, coordination and guidance for other significant services provided by the department, such as school liaison or real estate activities.

2

5%

•

Directly manages own assigned capital projects.  Provides team leadership, direction, and turnkey project management for generally larger, more complex projects, including planning, fiscal oversight, team coordination, design, and construction administration.

3

20%

•

Prepares organized, well written reports, Board of Commissioners agenda items, and other correspondence, and makes presentations to other staff, management, elected boards and others in clear, concise, understandable language

4

5%

•

Establishes, develops and executes project specific goals, requirements, schedules, budgets, and strategy

5

10%

•

Develops and manages the project schedules and communicates the progress, risk and any potential delays to the end users and management.

6

10%

•

Visits job sites or operates in onsite offices, performs work inspections, checks job progress, and resolves project and contract issues.

7

20%

•

Provides oversight of the development of RFPs/RFQs, solicitation process, and contract award.  Reviews or evaluates proposals or bids to make recommendations regarding awarding of contracts.

8

5%

•

Provides management oversight of all contract agreements, amendments, change orders, and encumbrances.  Prepares contracts or negotiate revisions to contractual agreements with architects, consultants, clients, suppliers, or subcontractors.

9

10%

•

Performs detailed review of project design documents to assure completeness, constructability and compliance with county guidelines and high industry standards.

10

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P4

Career Level Description:

Professional Level 4

•

Plans and manages execution of large projects that span a Division or multiple Work Groups OR works as an independent technical expert within a Medical or Scientific Discipline.

•

Works independently with minimal direction. Viewed as subject matter expert within discipline.

•

Provides measurable input into new processes, standards and/or operational plans that impact Division results.

•

Responsible for making moderate to significant improvements of processes, systems or standards to enhance performance of the Work Group.

•

Propose new ideas and creative solutions to existing problems and/or work areas.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.  May have responsibility for communicating with external parties and senior leaders.

•

Typically responsible for providing guidance, coaching and training to other employees within Division or the Work Group.

•

May manage projects at this level, requiring responsibility for the delegation of work and the review of others' work products

•

Requires deep knowledge of discipline typically obtained through advanced education combined with extensive experience. Typically viewed as having a specialty within a discipline. May have broad knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree and post-doctoral training.

Qualifications

•

Bachelor's degree in Architecture, Engineering, Landscape Architecture or Construction Management

•

Five years of experience in facilities project management, and/or architectural, engineering or site design, three years of experience must be in project management

•

Valid Driver's License and "safe" driving record

•

Equivalent education and experience are accepted

•

10 Years

Facilities Project Management

•

NCPE - North Carolina Professional Engineer

Upon Hire

Or

•

NCLA - NC Licensed Architect

Upon Hire

Or

•

NCGC - NC Licensed General Contractor

Upon Hire

Or

•

NCLLA - NC Licensed Landscape Architect

•

Capability to think, plan and budget for long term facilities planning, including the ability to analyze, prepare and coordinate parts of a multi year capital plan with other departments.

•

Experience in coordinating master plan efforts and expertise in generating, developing and budgeting individual projects that are part of a master plan

•

Ability to plan, organize, coordinate and manage project teams, including other project management staff on larger projects

•

Advanced  ability to analyze the various requirements of a facility from the standpoint of the user’s needs and to understand and visualize spatial relationships and systems in a manner that can be clearly communicated to the end user as well as to design consultants

•

Have advanced familiarity with the construction of buildings, and their associated mechanical and electrical systems, site grading and amenities, utilities, landscaping and parking, in order to adequately monitor the quality of design and construction

•

Have advanced working knowledge of the value of construction, in order to prepare and analyze budgets and monitor design and construction projects for quality control, cost and the impacts from change requests

•

Have advanced experience in the implementation process of projects, in order to prepare and analyze the scheduling of numerous activities in their proper sequence through design, construction and occupancy transition.

•

Have advanced knowledge and experience in analyzing and evaluating detailed drawings for the construction of building, site and system components.

•

Ability to clearly and frequently communicate guidance and direction to department staff, other departments, consultants and contractors on various aspects of projects.

•

Ability to exercise initiative and work independently with minimum administrative direction.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Project or Program Management

Structures and directs others’ work on projects or programs.

Cooperative Leadership

Promotes and generates cooperation among one's peers in leadership to achieve a collective outcome; fosters the development of a common vision and fully participates in creating a unified leadership team that gets results.

Fiscal Accountability

Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Understands the organization's financial processes.  Prepares, justifies, and administers the program or project budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 

Influence

Asserts own ideas and persuades others, gaining support and commitment from others; mobilizes people to take action, using creative approaches to motivate others to meet organizational goals.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

All Others

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

High Stress Situations

X

Dangerous Situations

X

Emergency Situations

X

Incarcerated Individuals

X

Combative Individuals

X

Animals

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X

Extreme Darkness

X

Extreme Brightness

X

Radiation

X

Chemicals/Hazardous Waste

X

Gases/Gas Leaks

X

Electrical Hazards

X

Acidid or Harsh Substances

X

Infectious Bacteria/Viruses

X

Infectious Diseases

X

Blood-Borne Pathogens

X

Fumes/Airborne Particles

X

Allergens (variety)

X

Confined Spaces

X

High or Precarious Places

X

Ladders/Step Stools

X

Moving Mechanical Parts

X

Operating Vehicle

X

Operating Light Equipment

X

Operating Heavy Equipment

X