Deputy Director of Budget & Management Services

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Deputy Director of Budget & Management Services

Market Range:

MR23

Approved Date:

6/20/2024 11:10:14 AM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M5

Career Level Description:

Management Level 5

Job Code:

100208

Job Family:

Fiscal and Business Management

Sub Family:

Budget Management

Primary Purpose

Assists Department Director in developing operational strategies, plans, or procedures. Engages in high-level financial analysis, planning, and forecasting for fiscal health and future economic development activities. Plans, organizes, directs, and coordinates the activities of the Department and is responsible for the day-to-day management and professional development of Budget and Management systems, supervisory and analytical staff. Acts on behalf of the Department Director relative to business management functions as needed.

•

Manages the preparation, presentation and publication of the Wake County budget. Provides coordinated support and analyses to Budget Director and County Manager’s Office to develop the Recommended and Adopted operating budgets. Directs a team of professional staff in this objective.

1

25%

•

Guides, reviews and approves work provided by staff. Monitors service quality and compliance with applicable regulations, standards, codes, policies and/or business requirements. Manages operational risk. Identifies and implements process improvements for the optimization of resources and the effective delivery of high quality services.

2

20%

•

Provides technical guidance. Monitors and evaluates projects and processes. Performs research of specialized and technical information. Analyzes and resolves complex and sensitive issues. Handles escalated customer concerns. Creates, negotiates and implements initiatives and solutions.

3

25%

•

Supervises budget system management staff and directs work to align with budget process milestones, as well as promote functional improvements on a project basis.

4

10%

•

Oversees and participates in the analysis, development and administration of budget. Approves expenditures and monitors budget compliance.

5

10%

•

Conducts special projects as assigned by the Director and the County Manager’s Office.

6

5%

•

Oversees and provides direct staff supervision including conducting performance evaluations, coordinating training and implementing hiring and discipline and termination procedures.

7

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M5

Career Level Description:

Management Level 5

•

Directs multiple Divisions within a Department and/or manages a complex business oversight program with significant County-wide impact. Creates strategies for Divisions and has significant influence on overall Department budget.

•

Responsible for identifying and directing implementation of changes to processes, systems or standards to enhance improvement of Department(s).

•

Communicates within and outside the Department(s). Has significant influence with regard to the County or Department's practices and approaches.

•

Achieves goals through Division heads and/or Directors in areas of responsibility. Serves as an extension of the Department Head by holding other teams accountable for delivery.

•

Creates staffing plans for Department. Has hiring, firing, promotion and reward authority for direct reports.

•

Requires advanced management and leadership knowledge to oversee diverse programs. Has master-level knowledge and skills within a specific technical or professional discipline with strong understanding of other areas within the Department or across the County.

Qualifications

•

Bachelor's degree in Public Administration, Finance, Policy or related field

•

Seven years of experience in budget, finance and/or policy analysis including at least three years of supervisory experience

•

Equivalent education and experience are accepted

•

Master's Degree

Public Administration, Public Policy or Business Administration.

•

None

•

Knowledge of implementing budgets within a Human Resource/Finance/Budget ERP system.

•

Ability to communicate information in a manner suited to the needs of the audience, either verbally or in writing to ensure understanding.

•

Excellent verbal and written communication skills.

•

Ability to build and maintain ongoing, collaborative, working relationships with co-workers and counterparts to achieve the goals of the work unit.

•

Ability to develop plans to accomplish work operations and objectives.

•

Ability to identify and solve complex problems; innovate, plan and implement change initiatives.

•

Ability to develop presentations and communicate ideas to individuals or groups using a variety of media tools.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Coaching & Mentoring

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem.

Team Leadership

Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish organizational objectives. Manages staff in ways that improve their ability to succeed on the job.

Change Management

Initiates and/or manages the change process and energizes it on an ongoing basis, taking steps to remove barriers or accelerate its pace.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X