Department Finance Officer

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Department Finance Officer

Market Range:

MR22

Approved Date:

3/2/2024 7:59:39 AM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M4

Career Level Description:

Management Level 4

Job Code:

100190

Job Family:

Fiscal and Business Management

Sub Family:

Financial Planning and Analysis

Primary Purpose

Provides fiscal guidance, oversight and accountability for functions related to disbursements, procurement, receivables, cash handling, budget, grants accounting, contracts management and program integrity.  Establishes department-wide processes and procedures that align with County policies as well as state and federal regulations and guidelines to ensure fiscal controls are in place to safeguard assets.  Serves as a member of Executive Leadership Team providing technical assistance, financial analysis, and strategic planning and implementation to support the integration of services across Divisions and county-wide.  Serves as liaison to County Finance and Internal Audit to ensure the Department operates within County financial policies. 

•

Directs the Budget unit in the development, management and analysis of the Department-wide budget of approximately $200 million dollars and includes development and maintenance of the Human Service business plan and service matrix.  Oversees financial reporting and ensures department budget and fiscal operations comply with county, state and federal guidelines.  Conducts cost study analysis and actively participates in audit and cost settlement activities.

1

20%

•

Directs the Billing and Receivables unit in activities relating to department-wide revenue collections, cash handling procedures and compliance audits.  Oversees the activities of Client Accounting as it relates to patient billing and deposit activities for all clinic operations.

2

20%

•

Oversees the Procurement and Disbursement Unit responsible for contracts management, purchase orders, p-card purchases, and accounts payable.  Directs the development of Department related procedures and processes for the disbursement of funds to ensure proper public purpose is established and documented.  Ensures compliance with Department and County policies and procedures and assesses the need for process improvements for fiscal-related activities throughout the Department.

3

20%

•

Directs the financial activities related to the Grants Accounting Unit ensuring the coordination, administration, fiscal management and oversight of pre-awarded and post-awarded activities for all grant-funded projects.   Oversees the review process of potential grant applications, ensures team provides consultation in the writing of grant applications and develops collaborate working relationships with potential funders to identify emerging opportunities that align with organizational priorities.

4

20%

•

Oversees and directs the Program Integrity Unit ensuring the integrity of department programs.  Ensures accountability in expenditures of public funds through prevention, detection and investigation of fraud and abuse by consumers in the Food and Nutrition Services, Work First, Medicaid, Special Assistance, Child Care Subsidy, Emergency Assistance, and Housing Community Revitalization programs.   

5

20%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Participates in local and state meetings as needed.

•

Participates in project planning as requested.

•

Meets with other HS leaders as needed to discuss complex fiscal issues.

•

Evaluates high dollar purchases at the request of the HSD.

•

Define goals, communicate objectives and monitor team’s performance and development.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M4

Career Level Description:

Management Level 4

•

Directs a Division.

•

Creates the short-term strategy for the Division or Function and creates operational plans for Division that align with Department plan.  Actions have direct impact on results of the Department.

•

Responsible for Budget planning and justification.

•

Responsible for making significant improvements of processes, systems or standards to enhance performance of Division or multiple divisions.

•

Oversees employees who pioneer unique ideas or generate new, viable solutions to make improvements or respond to issues.

•

Communicates within and outside the Division(s).

•

Influences others regarding the area of responsibility’s practices and approaches.

•

Achieves goals through teams of managers.  May be responsible for creating workforce and staffing plans for job area to ensure availability of employees and resources.

•

Has hiring, firing, promotion and reward authority for direct reports.

•

Requires broad management and leadership knowledge to lead multiple Work Groups. Typically has master-level knowledge and skills within a specific technical or professional discipline with broad understanding of other areas within the job function.

Qualifications

•

Bachelor's degree in Finance, Public Administration, Accounting or related field

•

Six years of experience in finance, budgeting, public administration or accounting including at least two years of supervisory experience

•

Equivalent education and experience are accepted

•

Other

Certified Public Accountant (CPA)

•

5 Years

Government Finance

•

Supervision skills with ability to provide guidance and professional support to staff, offer regular feedback, hold staff accountable, and serve as a mentor.

•

Thorough knowledge of fiscal/budgetary theories and methodology.

•

Strong communication and presentation skills, capable of presenting complex financial information in an easy to understand format.

•

Ability to provide strategic planning assistance to management.

•

Strong attention to detail.

•

Thorough knowledge of government accounting, auditing, and reporting requirements.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Time Management

Manages own time, priorities, and resources to achieve goals. Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Coaching & Mentoring

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem.

Fiscal Accountability

Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Understands the organization's financial processes.  Prepares, justifies, and administers the program or project budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 

Conflict Management

Brings substantial conflicts and disagreements into the open and attempts to manage them collaboratively, building consensus, keeping the best interests of the organization in mind, not only one's own interest.

Cooperative Leadership

Promotes and generates cooperation among one's peers in leadership to achieve a collective outcome; fosters the development of a common vision and fully participates in creating a unified leadership team that gets results.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X