Department Budget Manager

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Department Budget Manager

Market Range:

MR20

Approved Date:

6/1/2023 10:49:00 AM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M2

Career Level Description:

Management Level 2

Job Code:

100185

Job Family:

Fiscal and Business Management

Sub Family:

Budget Management

Primary Purpose

Develops, coordinates, implements, monitors, and manages the Health and Human Services' operating and capital budgets. Supervises staff directly and is responsible for both day-to-day management and professional development of senior accountants. Supports the Health and Human Service Finance Officer and Department Director in developing budget strategies, plans and procedures. Evaluates current business processes and implements improvements to ensure adequate internal controls and optimal fiscal accountability; optimize earned revenues and ensure compliance with county, state, federal and grant guidelines and requirements. Creates long-term financial models and ensures budgetary functions are structured in a manner that promote the effective use of the department's resources to support departmental priorities, goals, objectives, service delivery, and costs. Participates in business planning and performance data evaluation to support and align with the budget process activities. Supervises staff directly and is responsible for both day-to-day management and professional development of direct reports. 

•

Administers budget process, conducts budget planning and development leading to initial budget request; evaluates budget requests and formulates for prospects of both income and expenses (development of budget according to projected revenues/expenditures).

1

30%

•

Reviews operating budgets to analyze trends affecting budget needs.  

2

10%

•

Identifies and researches trends and briefs senior management on emerging budget issues, and assists

department management in mitigating budget problems.  

3

10%

•

Provides managers with budget planning and control information by assembling and analyzing historical financial data; identifies trends; provides forecasts explaining processes and techniques; recommends actions.

4

10%

•

Provides guidance and assistance to department staff on a broad variety of fiscal/budget topics.  

5

10%

•

Manages preparation of internal management reporting, performs budget to actual variance analysis.   

6

10%

•

Provides direct staff supervision including weekly team meetings and monthly one-on-one check-ins, conducting performance evaluations, and coordinating training. Guides, reviews and approves work provided by staff; approves external fiscal reporting, monitors service quality and compliance with applicable regulations, standards, policies and/or business requirements; identifies and implements process improvements.             

7

15%

•

Conducts and coordinates special projects as assigned by the Finance Officer and Department Director. 

8

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M2

Career Level Description:

Management Level 2

•

Fully accountable for implementing operational plans for a Work Group with measurable contribution on Division results.

•

May have budget accountability.

•

Responsible for making moderate improvements of processes, systems or standards to enhance performance of the Work Group.

•

Supports and utilizes the innovations of others to improve on solutions, approaches and technologies.

•

Communicates within and outside the Work Group, and may communicate with other parties within the Division.

•

Sometimes requires ability to influence others outside of own job area on policies, practices and procedures.

•

Manages professionals. Leads, directs and reviews the work of team members in order to accomplish operational plans and results.

•

Has hiring, firing, promotion, performance and reward authority for direct reports.

•

Requires practical knowledge in leading and managing the execution of processes, projects and tactics within one job area. Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization.

Qualifications

•

Bachelor's degree in Business Administration, Public Administration or Finance

•

Five years of job-related experience, including three years of supervisory experience

•

Equivalent education and experience are accepted

•

6 Years

Experience as a Budget Manager, Finance Manager, or closely related role performing budget and financial planning and analysis and report writing and experience.

•

Ability to demonstrate initiative and independent judgment in analyzing data, dealing effectively with ambiguity, recognizing trends, identifying approaches and offering a variety of options and solutions to solve problems.

•

Excellent communication and customer service skills with the ability to cooperatively resolve end user issues quickly and accurately, while building relationships with internal personnel and external contacts.

•

Supervision skills with ability to provide guidance and professional support to staff, offer regular feedback, hold staff accountable, and serve as a mentor.

•

Experience managing, monitoring and developing budgets in automated Finance, Budgeting and Human Resource technology system(s).

•

Ability to exercise significant judgment and discretion in applying and interpreting policies and procedures. 

•

Excellent oral/written communication and presentation skills to senior leadership, along with a proven ability to build relationships.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Consulting

Applies knowledge of policies and procedures in the area of work to advise others across the organization on critical issues.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Coaching & Mentoring

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem.

Fiscal Accountability

Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Understands the organization's financial processes.  Prepares, justifies, and administers the program or project budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X