Human Resources Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Human Resources Specialist

Market Range:

MR15

Approved Date:

12/15/2020 11:04:00 AM

FLSA:

Non-Exempt

EEO Code:

PARAPROFESSIONALS

Career Level:

C3

Career Level Description:

Core Services Level 3

Job Code:

100438

Job Family:

Human Resources

Sub Family:

General Human Resources

Primary Purpose

Supports human resources functions such as: completing personnel and/or recruitment actions, advising on HR policy and procedures, and/or providing technical support for various human resource areas. Position may be located within Human Resources or other County departments.

•

Processes personnel action including, but not limited to, new hires, transfers, promotions, pay changes and separations. Reviews final timesheets to confirm accuracy of separation dates. Ensures actions contain all necessary documentation and are processed in a timely manner. Ensures required forms are forwarded to appropriate area for further processing. Communicates relevant information to Benefits and Payroll teams. May serve as final approver for finalizing personnel actions. When position is located in Human Resources, assists departmental HR Reps with troubleshooting personnel action errors.

1

25%

•

When position is located in Human Resources, serves as backup to supervisor for system configuration and troubleshooting issues. When position is located in a department other than HR, may serve as the Move Coordinator; respond to employees’ inquiries and resolve issues in a timely and professional manner; and/or assist Department Leadership with policy and business processes annual review.

2

15%

•

Completes or reviews forms for employee actions such as new hires, pay changes and separations. Conducts pre-employment background checks based on county policy and job-specific requirements such as references, criminal backgrounds and driving records. Creates, manages and maintains personnel files.

3

20%

•

Maintains applicant database and recruitment files to include data entry, formats recruitments for screening and referral, and compiles reports. May consult with supervisors and subject matter experts on job posting content, position requirements, screening preferences and best practices. Consults with Talent Acquisition and Compensation regarding salary approvals and position change documentation. When the position is located in Human Resources, manages and uploads position change requests documentation from departments for further review and approval.

4

10%

•

Prepares new employees for orientation, distributes forms and information, reviews forms for completeness and accuracy, and may process I-9 and other onboarding actions. Enters data into E-Verify to confirm employment eligibility within three days of hire date. Enters employee attributes, emergency contact information and schedule.

5

10%

•

May provide general explanation of employee benefit programs and advise employees of various options available. May review benefits documents for accuracy and completeness; forwards to appropriate office. May generate custom reports as assigned.

6

10%

•

May assist supervisors and managers by providing information, guidance and training relative to routine employee relations matters.

7

5%

•

When position is located in Human Resources, responds to requests for personnel file copy from County Attorney’s Office, employee or external agency. Processes employee name changes ensuring receipt of proper documentation. Responds to requests from employees for personnel file review. Participates in annual Payroll audit for request of I-9 documentation.

8

5%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Participates in special projects and other duties as assigned

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

C3

Career Level Description:

Core Services Level 3

•

Works to deliver day-to-day objectives that directly impact the achievement of results for the Work Group.

•

Work consists of tasks that are typically not routine.

•

Works independently under limited supervision, applying discretion when required.

•

Responsible for recommending adjustments to processes or systems that improve the effectiveness of the Work Group.

•

May be required to apply discretion within broad operational boundaries and procedures.

•

Communicates within and outside Work Group to obtain information or explain practices and policies.

•

Responsible for providing, guidance, coaching, and training to lower-level support employees.

•

Requires broad knowledge of operational systems and practices typically gained through extensive experience, technical training, and/or advanced education.

Qualifications

•

Associate's degree in Human Resources Management, Public Administration, Business Administration or related field

•

Three years of experience in human resources administration

•

Equivalent education and experience are accepted

•

Working knowledge of human resources processes and systems

•

Skilled in data entry with minimal errors

•

Ability to establish and maintain effective working relationships with others

•

Ability to process and handle confidential matters with tact and discretion

•

Ability to accurately prepare and maintain records, files, and reports

•

Ability to recognize, analyze, and solve problems

•

Ability to effectively collaborative with internal and external customers

•

Ability to prioritize and manage multiple requests and deadlines

•

Ability to work independently and as a collaborative team member to produce needed outcomes and make sound judgment decisions

•

Intermediate level proficiency in Microsoft Office Suite (Excel, Word & Outlook)

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Adaptability & Flexibility

Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Interpersonal Skills

Treats others with courtesy, sensitivity, and respect.  Considers and responds appropriately to the needs and feelings of different people in different situations.  Perceives, assesses, and positively influences one's own and other individuals’ emotions.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply routine verbal and/or written instructions

Organization

Organize actions to complete sequential and/or routine tasks

Decision Making

Make decisions that have an impact on the immediate work unit's operations and/or services

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X