Human Resources Technician

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Human Resources Technician

Market Range:

MR14

Approved Date:

12/15/2020 11:02:57 AM

FLSA:

Non-Exempt

EEO Code:

PARAPROFESSIONALS

Career Level:

C2

Career Level Description:

Core Services Level 2

Job Code:

100441

Job Family:

Human Resources

Sub Family:

General Human Resources

Primary Purpose

Supports basic human resources functions such as completing personnel actions, offer letters, and/or onboarding forms; distributing benefits forms and information; tracking applicant and employee data; and ensuring employee actions are processed in a timely manner.

•

Processes personnel actions including, but not limited to, new hires, transfers, promotions, pay changes, and separations. Reviews final timesheets to confirm accuracy of separation dates. Ensures actions contain all necessary documentation and are processed in a timely manner. Ensures required forms are forwarded to appropriate area for further processing. Assist department HR Reps with troubleshooting personnel action errors. Communicates relevant information to Benefits and Payroll teams

1

25%

•

Initiates pre-employment onboarding steps such as generating offer letters and completing onboarding forms. Conducts pre-employment background checks based on county, state and federal policy and job-specific requirements. This may include references; education verification; criminal, credit, and driving record background checks. Creates, manages, and maintains personnel and/or recruitment files

2

25%

•

Maintains applicant database and recruitment files to include data entry, formats recruitments for screening and referral, and compiles reports. Manages and uploads position change requests documentation from departments for further review and approval. Consults with Talent Acquisition and Compensation regarding salary approvals and position change documentation

3

20%

•

Prepares new employees for orientation, distributes forms and information, reviews forms for completeness and accuracy, and may process I-9 and other onboarding actions. Enters data into E-Verify to confirm employment eligibility within three days of hire. Enters employee attributes, emergency contact information, education and schedule

4

20%

•

Tracks and maintains employee data to include credentials, verifications, evaluations and position changes. May maintain organizational charts. Responds to requests for personnel file copy from County Attorney’s Office, employee or external agency. Responds to requests from employees for personnel file review.  Participates in annual Payroll audit for request of I-9 documentation. Processes employee name changes ensuring receipt of proper documentation

5

10%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Participates in special projects and other duties as assigned

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

C2

Career Level Description:

Core Services Level 2

•

Works to deliver day-to-day objectives that moderately impact the achievement of the Work Group results.

•

Work typically involves regular review by senior employees and/or supervisors.

•

Responsible for making minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems. May be required to highlight areas of concerns/problems and submit or recommend solutions to supervisor in own Work Group.

•

Communicates within and outside the Work Group to obtain or explain information.

•

May provide guidance and assistance to new or entry-level employees.

•

Requires basic job knowledge of systems and procedures obtained through prior work experience or education.

Qualifications

•

High school diploma or GED

•

Two years of experience in human resources administration

•

Equivalent education and experience are accepted

•

Basic knowledge of human resources processes and systems

•

Skilled in data entry with minimal errors

•

Ability to establish and maintain effective working relationships with others

•

Ability to process and handle confidential matters with tact and discretion

•

Ability to accurately prepare and maintain records, files, and reports

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Adaptability & Flexibility

Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Listening

Understands and learns from what others say.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply routine verbal and/or written instructions

Organization

Organize actions to complete sequential and/or routine tasks

Decision Making

Make decisions that have an impact on the immediate work unit's operations and/or services

Communication

Communicate and exchange routine/basic information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X