Disaster Preparedness Program Manager

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Disaster Preparedness Program Manager

Market Range:

MR19

Approved Date:

5/21/2021 3:32:00 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M1

Career Level Description:

Management Level 1

Job Code:

100256

Job Family:

Health Services

Sub Family:

Public Health

Primary Purpose

Oversees the Public Health Preparedness and Emergency Response program and provides strategy direction for emergency and disaster preparedness efforts through planning, response, and training. Directly supervises program staff. Provides support services such as technical training and development; contracts and grants management; budget, human resources and other business management functions.

•

Provides program oversight, guidance, and feedback to program staff. Evaluates project and program performance through metrics, deliverables, and timelines.

1

20%

•

Develops a coordinated public health response to significant public health related emergencies whether naturally occurring or a man-made event.

2

20%

•

Recommends new approaches and innovative solutions to ensure continuous improvement and efficiencies within the Public Health Preparedness and Emergency Response (PHP & ER) Program.

3

10%

•

Manages the PHP & ER training and exercise programs.

4

30%

•

Evaluates the PHP & ER Program policies and processes. Contributes in the writing of grants and assurance of county/state and federal funding. Conducts compliance audits and recommends solutions to adhere to federal and state laws, regulations, and best practices.

5

10%

•

Coordinates and meets with internal agency and county staff as well as with community leaders to develop processes for administration of projects and programs, including budgetary or fiscal administration functions. Advises and communicates with senior management.

6

10%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M1

Career Level Description:

Management Level 1

•

Plans and establishes operational objectives for a team of support employees within a Work Group.

•

Typically does not have budget accountability but may manage day-to-day elements of the budget (e.g., overtime for staff).

•

Responsible for making basic improvements to processes, systems or standards to enhance performance of the Work Group or team.

•

Communicates within and outside the Work Group.

•

Explains policies, practices, and procedures and may justify and gain cooperation of other parties.

•

Supervises support roles. Leads, directs and reviews the work of team members in order to accomplish operational plans and results.

•

Has hiring, firing, promotion, performance and rewards decisions for direct reports.

•

Understands basic management approaches such as work scheduling, prioritizing, coaching and process execution. Typically requires advanced knowledge of job area typically obtained through advanced experience.

Qualifications

•

Bachelor's degree in Public Health or related field

•

Three years of job-related supervisor experience

•

Equivalent education and experience are accepted

•

Other

Master Exercise Practitioner training

And

•

Other

Homeland Security Exercise and Evaluation Program training

And

•

Other

ICS 100, 200, 300, 400, 700, 800 courses

And

•

3 Years

Working in Emergency Preparedness (e.g. Public Health, Emergency Management, Hospital Preparedness or equivalent)

•

Comprehensive knowledge of emergency preparedness policies and practices, managerial skills, and leadership experience.Emergency preparedness planning, training, and response knowledge

•

 Analytical skill required to oversee and organize the work of others, and to develop and administer sound policies, procedures, budgets, and multidisciplinary practices.

•

Demonstrate strong leadership and supervisory skills with ability to lead multi-disciplinary teams.

•

Excellent verbal and written communication skills with the ability to build relationships and prioritize, negotiate, and work with a variety of internal and external stakeholders

•

Excellent attention to detail, project and time management skills and the ability to manage multiple priorities. 

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Adaptability & Flexibility

Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Crisis Management

Performs jobs in a manner that minimizes hazards to oneself, others, and the environment. Maintains a physical work environment that contributes to the well-being of others.

Cooperative Leadership

Promotes and generates cooperation among one's peers in leadership to achieve a collective outcome; fosters the development of a common vision and fully participates in creating a unified leadership team that gets results.

Influence

Asserts own ideas and persuades others, gaining support and commitment from others; mobilizes people to take action, using creative approaches to motivate others to meet organizational goals.

Relationship Building

Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X