Senior Finance Systems Administrator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Senior Finance Systems Administrator

Market Range:

IT14

Approved Date:

1/28/2021 3:25:33 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P3

Career Level Description:

Professional Level 3

Job Code:

100666

Job Family:

Information Technology

Sub Family:

IT Business Systems

Primary Purpose

Helps manage the County's financial information and enterprise resource planning systems, including the financial components of the County's ERP system (Accounts Payable, Accounts Receivable, Capital Assets, Procurement, Vendor Self-Service, and 1099 Process.) Manage the operations, maintenance and enhancement of the Finance related Electronic Content Management system. Perform application upgrades, enhancements and changes as requested. Coordinate with vendors for installation, support and design work. Log and resolve requests, track progress and provide status updates.  Assist end-users with the use of application, including facilitating training.

•

Implements the Finance Department related processes within the County's Electronic Content Management System. Plans, designs, tests, and manages the electronic contracts process and electronic employee travel reimbursement process, as well as oversee new business processes related to electronic content management.

1

45%

•

Assists in the management of financial system applications used as part of the Finance business operations, including County's Financial ERP System (AP, AR, Procurement, FA, 1099, and VSS). Monitor and maintain interfaces to and from Budget, Tax Administration Billing and Collections, Register of Deeds, and other systems that store financial data.  Ensures data integrity. Collaborates with systems team and business owners to test existing and new functionality, issue recreation, and documentation.

2

45%

•

Coordinates system/end user training, including use of the County's Learning Management System.

3

10%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P3

Career Level Description:

Professional Level 3

•

Plans and manages projects that have significant impact on Work Group and Division results OR works as a technical expert within a Medical or Scientific Discipline.

•

Shares insights and analyses that inform new processes, and/or operational plans.

•

Responsible for making improvements in processes, systems, or standards to enhance performance of the Work Group.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.

•

May be responsible for providing guidance, coaching and training to other employees within the Work Group.

•

Requires advanced knowledge of the Work Group and Division typically obtained through advanced education combined with experience. May have practical knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree.

Qualifications

•

Bachelor's degree in Computer Science or related field to the area of employment

•

Five years of related information systems experience

•

Equivalent education and experience are accepted

•

4 Years

working with an ERP Sysem

•

Demonstrated knowledge of configuration management

•

Demonstrated ability to take ownership for applications, data, configuration, and changes to functionality

•

Excellent time management skills, exceptional organization, and keen attention to detail

•

Proficient data analysis skills and an understanding of how data flows within applications. Ability to reconcile data and gather information needed by business owners to make decisions

•

Critical thinking with excellent troubleshooting and problem-solving skills

•

Ability to work independently as well as in a dynamic team environment

•

Ability to handle confidential matters with discretion

•

Strong communications / interpersonal skills

•

Microsoft Office suite applications

•

Display strong analytical and problem solving skills. 

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Innovation

Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Technology Management

Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems.

Influence

Asserts own ideas and persuades others, gaining support and commitment from others; mobilizes people to take action, using creative approaches to motivate others to meet organizational goals.

Relationship Building

Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply non-routine verbal and/or written instructions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X