Senior Human Resources Systems Administrator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Senior Human Resources Systems Administrator

Market Range:

IT14

Approved Date:

1/28/2021 3:28:45 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P3

Career Level Description:

Professional Level 3

Job Code:

100669

Job Family:

Information Technology

Sub Family:

IT Business Systems

Primary Purpose

Provides technical ownership and support over the County's human resources information systems and enterprise resource planning applications. Partners with end-users and vendors to ensure successful and effective system functionality.

•

Plans and manages all technical aspects of the human resource information systems including development and implementation of modules, system maintenance, updates and enhancements, and data integration with various HRIS applications

1

25%

•

Collaborates with Information Services and HR to lead the development, documentation and communication of business rules and system policies, processes and procedures

2

20%

•

Documents and maintains system configurations, procedures, user documentation, and system updates

3

15%

•

Coordinates and executes testing on system changes including communicating changes, providing administrator training on new features and providing support to ensure successful knowledge transfer

4

10%

•

Participates in HR projects by leading and collaborating on the process/system design, configuration, and testing, and providing support pre and post go live

5

10%

•

Collaborates with systems team and business owners to test existing or new functionality, issue recreation, and documentation. Partners with vendors to troubleshoot and resolve complex issues

6

10%

•

Generates custom or complex system reports

7

5%

•

Ensures data integrity while maintaining quality control measures for data accuracy

8

5%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Participates in special projects and other duties as assigned

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P3

Career Level Description:

Professional Level 3

•

Plans and manages projects that have significant impact on Work Group and Division results OR works as a technical expert within a Medical or Scientific Discipline.

•

Shares insights and analyses that inform new processes, and/or operational plans.

•

Responsible for making improvements in processes, systems, or standards to enhance performance of the Work Group.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.

•

May be responsible for providing guidance, coaching and training to other employees within the Work Group.

•

Requires advanced knowledge of the Work Group and Division typically obtained through advanced education combined with experience. May have practical knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree.

Qualifications

•

Bachelor's degree in Computer Science, Information Technology, Human Resources or related field

•

Four years of experience in human resources information systems or related field

•

Equivalent education and experience are accepted

•

Critical thinking with strong troubleshooting and problem-solving skills including the ability to reverse engineer configurations

•

Demonstrated ability to take ownership for applications, data, configuration, and changes to functionality

•

Proficient data analysis skills and an understanding of how data flows within applications. Ability to reconcile data and gather information needed by business owners to make decisions

•

Demonstrated knowledge of configuration management

•

Problem resolution skills including taking ownership, researching, and resolving issues or developing workarounds for end users

•

Excellent time management skills, exceptional organization, and keen attention to detail

•

Strong project management, organizational, time management and follow-up skills

•

Professional interpersonal, verbal and written communication skills

•

Ability to gather, document, and translate business requirements into actionable projects or tasks

•

Ability to handle confidential matters with discretion

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Innovation

Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Quality Assurance

Produces results or provides service that meets or exceeds organizational standards. May audit the work of others to ensure quality standards are met.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply non-routine verbal and/or written instructions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have an impact on the immediate work unit's operations and/or services

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X