Budget Systems Manager

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Budget Systems Manager

Market Range:

IT16

Approved Date:

1/28/2021 3:28:19 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M2

Career Level Description:

Management Level 2

Job Code:

100073

Job Family:

Information Technology

Sub Family:

IT Business Systems

Primary Purpose

Provides day-to-day support and management of Budget applications. Implements new enhancements, advises stakeholders and business partners on best practices as it relates to systems, and partners with leadership on the implementation of new applications.

•

Provides overall system maintenance and data integrity for budget system components - which includes forms, consolidations, dimensions, applications, queries, reports, workflow, security access, audit functions and associated configurations - within the context and objectives of annual budget development processes.

1

20%

•

Performs application system analysis in order to provide continuing improvements to automated processes where applicable. Works closely with department users and Budget and Management Services team members to understand and evaluate ongoing business needs and recommends potential system changes.

2

10%

•

Manages development of annual budget document work products and vendor contracts and relationships in coordination with Director and other Budget and Management Services staff members.

3

15%

•

Validates system-generated data in testing reports, user data issues and budget document tables.

4

10%

•

Serves on leadership and technical teams to understand enterprise wide topics and adjacencies. Elevates budget module issues, goals and initiatives and solves cross-system issues. Participates in ERP user community. Explores and researches enhancements and evaluates impacts.

5

10%

•

Manages interfaces between HR, Finance and Budget modules in coordination with fellow Advantage system managers. Gathers requirements, determines methods for interfacing, tests interfaces and transitions interfaces into production.

6

5%

•

Maintains written documentation of all processes and procedures related to various job functions (configurations, forms, applications, budget document generation and user profiles such as System Administrator, BMS user, Department User, Technical Liaison).

7

5%

•

Configures and executes Wake’s baseline reports and collaborates with business intelligence resources to develop custom reports.

8

15%

•

Trains on County budget system processes and budget system uses and maintains related documentation. Provides general customer service regarding user issues and questions.

9

5%

•

Oversees and executes system upgrades.

10

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M2

Career Level Description:

Management Level 2

•

Plans and manages projects that have significant impact on Work Group and Division results OR works as a technical expert within a Medical or Scientific Discipline.

•

Shares insights and analyses that inform new processes, and/or operational plans.

•

Responsible for making improvements in processes, systems, or standards to enhance performance of the Work Group.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.

•

May be responsible for providing guidance, coaching and training to other employees within the Work Group.

•

Requires advanced knowledge of the Work Group and Division typically obtained through advanced education combined with experience. May have practical knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree.

Qualifications

•

Bachelor's degree in Computer Science or related field

•

Four years of experience as a System Analyst, Administrator, or equivalent

•

Equivalent education and experience are accepted

•

3 Years

Business systems analysis experience recent experience working in ERP with Finance, HR/Payroll, Budget modules

•

2 Years

Industry experience, which includes knowledge of enterprise- level budget, finance, or planning tools and related reporting environments

•

None

Recent experience working in ERP with Finance, HR/Payroll, Budget modules

•

None

Proficiency with MS Excel and SQL queries

•

None

Project management experience

•

Ability to identify problems, determine possible solutions, and actively work to resolve the issues, at times in an iterative fashion.

•

Ability to work in a fast-paced environment with minimal supervision; become a subject matter expert.

•

Ability to prioritize and change priorities as needed with minimal notice.

•

Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

•

Ability to build a strong understanding of how configuration and/or changes within the application affect downstream processes.

•

Ability to listen to symptom descriptions, analyze problems, respond effectively and provide constructive feedback to the client on problem resolution.

•

Ability to train and guide others to develop new skills or knowledge; and design, develop and/or deliver training programs.

•

Ability to communicate information in a manner suited to the needs of the audience, either verbally or in writing to ensure understanding.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Initiative

Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avoid problems, or develop entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Reliability

Demonstrates a high level of dependability in all aspects of the job.

Relationship Building

Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have an impact on the immediate work unit's operations and/or services

Communication

Communicate and explain a variety of information

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X