Finance Systems Manager

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Finance Systems Manager

Market Range:

IT16

Approved Date:

1/28/2021 3:29:10 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M2

Career Level Description:

Management Level 2

Job Code:

100369

Job Family:

Information Technology

Sub Family:

IT Business Systems

Primary Purpose

Leads and manages County's financial information and enterprise resource planning systems including the County's main financial system (composed of Accounts Payable, Accounts Receivable, Capital Assets, Procurement, Vendor Self-Service and 1099 Process).  Monitor and maintain interfaces with Budget, Tax Administration, Register of Deeds and contracted banking institutions.  Oversees the implementation of system enhancements and upgrades while advising directors and business partners on best practices. Oversees Finance Department projects related to electronic content management and PCI Compliance, including payment card implementations and online payment methods. Supervises financial systems support staff. Serves as a member of the eWake Key Leaders' team.

•

Plans and manages financial information and enterprise resource planning (ERP) systems including system implementation of new system, upgrades, enhancements and data integration, and on-going support while ensuring data integrity and security. Serves as a member of Key Leader Sponsor Team for the entire suite of ERP applications, providing information and consultation on business process decisions

1

50%

•

Collaborates with systems team and business owners to test existing or new functionality, issue recreation, and documentation. Partners with vendors to troubleshoot and resolve complex issues

2

30%

•

Manage and direct a work group of Financial System Administrators that support various systems throughout the County. This includes planning, directing and coordinating the delivery of services provided by that work group.

3

15%

•

Oversee Finance Responsibilities Relating to Compliance with PCI Standards

4

5%

Position(s) may perform other duties in addition to the above as assigned by management.

•

Serve as backup for the Learning Management System, OnBase Document Management System, and PCI Compliance Monitoring.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M2

Career Level Description:

Management Level 2

•

Fully accountable for implementing operational plans for a Work Group with measurable contribution on Division results.

•

May have budget accountability.

•

Responsible for making moderate improvements of processes, systems or standards to enhance performance of the Work Group.

•

Supports and utilizes the innovations of others to improve on solutions, approaches and technologies.

•

Communicates within and outside the Work Group, and may communicate with other parties within the Division.

•

Sometimes requires ability to influence others outside of own job area on policies, practices and procedures.

•

Manages professionals. Leads, directs and reviews the work of team members in order to accomplish operational plans and results.

•

Has hiring, firing, promotion, performance and reward authority for direct reports.

•

Requires practical knowledge in leading and managing the execution of processes, projects and tactics within one job area. Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization.

Qualifications

•

Bachelor's degree in Computer Science, Information Systems, Computer Engineering or related field

•

Four years of experience in systems management and administration

•

Equivalent education and experience are accepted

•

4 Years

of working with an ERP System

•

Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

•

Excellent interpersonal, verbal and written communication skills

•

Ability to exercise independent and sound judgment in performing the duties of the position

•

Strong project management, organizational, time management and follow-up skills

•

Ability to gather, document, and translate business requirements into actionable projects or tasks and to improve system implementations

•

Demonstrated knowledge of designing test strategies and test plans, and accomplishing test execution, including user acceptance test driven development, execution, and test monitoring

•

Effective leadership skills with ability to take ownership for applications, data, configuration, functionality, changes, and communications

•

Ability to lead and motivate staff

•

Strong organizational, analytical, and problem-solving skill 

•

Ability to work independently as well as in a dynamic team environment

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Innovation

Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Cooperative Leadership

Promotes and generates cooperation among one's peers in leadership to achieve a collective outcome; fosters the development of a common vision and fully participates in creating a unified leadership team that gets results.

Influence

Asserts own ideas and persuades others, gaining support and commitment from others; mobilizes people to take action, using creative approaches to motivate others to meet organizational goals.

Technology Management

Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply non-routine verbal and/or written instructions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X