Deputy Director of Housing Afford & Comm Revitalization

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Deputy Director of Housing Afford & Comm Revitalization

Market Range:

MR23

Approved Date:

3/8/2024 12:41:47 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M5

Career Level Description:

Management Level 5

Job Code:

100206

Job Family:

Social Services

Sub Family:

Housing Development

Primary Purpose

The primary purpose of this position is to provide executive-level oversight of administrative and operational functions, providing services to all divisions across the department supporting the department's business plan goals and objectives. The role supervises lines of business leads and provides oversight of their business goals, alignment of goals to support mission and performance toward goals.  The supported services include: federal grant compliance; contracting and monitoring; human resources; research and data; accounting/fiscal; and inspections

•

Oversight of administrative and operational departmental processes; Analyze workflows, assignments, priorities, and staffing levels and make or recommend adjustments

1

40%

•

Optimization of departmental support operations systems, processes and policies, management reporting, information, flow, and business process improvement

2

20%

•

Ensures preparation of accurate and timely reports as required by funding sources; working closely with divisions in budgeting and grant reporting as required by funding source; Monitors department fiscal regulatory compliance

3

10%

•

Participates in budget development, fiscal management and reporting, and oversees data compliance and analysis

5

20%

•

Manage multiple senior leadership positions (i.e. division directors)

4

10%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M5

Career Level Description:

Management Level 5

•

Directs multiple Divisions within a Department and/or manages a complex business oversight program with significant County-wide impact. Creates strategies for Divisions and has significant influence on overall Department budget.

•

Responsible for identifying and directing implementation of changes to processes, systems or standards to enhance improvement of Department(s).

•

Communicates within and outside the Department(s). Has significant influence with regard to the County or Department's practices and approaches.

•

Achieves goals through Division heads and/or Directors in areas of responsibility. Serves as an extension of the Department Head by holding other teams accountable for delivery.

•

Creates staffing plans for Department. Has hiring, firing, promotion and reward authority for direct reports.

•

Requires advanced management and leadership knowledge to oversee diverse programs. Has master-level knowledge and skills within a specific technical or professional discipline with strong understanding of other areas within the Department or across the County.

Qualifications

•

Bachelor's degree in Human Services, Health or related field

•

Seven years of experience in housing affordability development and administration including at least three years of supervisory experience

•

Equivalent education and experience are accepted

•

Master's Degree

Public Administration

•

10 Years

affordable housing development, supportive housing program development and/or homelessness continuums of care

•

10 Years

 program management, to include staff supervisory experience

•

Detailed understanding of national best practice housing strategies

•

In-depth knowledge of Local, State and Federal housing initiatives, funding opportunities and reporting requirements

•

Ability to analyze, synthesize, and evaluate a variety of data for use in program development and analysis

•

Critical problem solving and analytical thinking skills to identify program needs and propose viable solutions

•

Ability to build solid cross-functional relationships internally and externally to identify and maintain partnerships and research best practices

•

Provides excellent customer service in all interactions, including the ability to make decisions without regard to personal prejudices, biases, and experiences

•

Knowledge of the principles of administrative management, including budgeting techniques, office procedures, and reporting

•

Ability to formulate plans, procedures, and controls

•

Ability to maintain favorable public relations

•

Ability to provide oversight for consultants and partners to evaluate, design and launch programs

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Change Management

Initiates and/or manages the change process and energizes it on an ongoing basis, taking steps to remove barriers or accelerate its pace.

Influence

Asserts own ideas and persuades others, gaining support and commitment from others; mobilizes people to take action, using creative approaches to motivate others to meet organizational goals.

Fiscal Accountability

Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Understands the organization's financial processes.  Prepares, justifies, and administers the program or project budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 

Human Resource Management

Knowledge of employee development concepts, principles, and practices related to planning, evaluating, and administering performance management, training, organizational development, and career development initiatives.

Strategic Vision

Sees the big, long-range picture and leads others accordingly.

Conflict Management

Brings substantial conflicts and disagreements into the open and attempts to manage them collaboratively, building consensus, keeping the best interests of the organization in mind, not only one's own interest.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Organization

Decision Making

Communication

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X