Budget & Management Supervisor

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Budget & Management Supervisor

Market Range:

MR21

Approved Date:

5/28/2024 12:39:03 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

M2

Career Level Description:

Management Level 2

Job Code:

100842

Job Family:

Fiscal and Business Management

Sub Family:

Budget Management

Primary Purpose

Coordinates and organizes staff to develop, manage, and monitor County operational and capital budgets. Supervises staff directly and is responsible for both day-to-day management and professional development of budget analysts.

Assists the Director and Deputy Director in developing budgeting strategies, plans, and procedures. Evaluates current operations and implements improvements in work planning and project management.

Engages in high-level financial analysis, planning, and forecasting for fiscal health and future economic development activities. Performs complex analysis of goals, objectives, and needs of the general operating and political environment.

•

Supports management of the preparation, presentation and publication of the Wake County operating and capital budget. Provides coordinated support and analyses to Budget Director and County Manager’s Office to develop the Recommended and Adopted budgets. Reviews data to analyze trends affecting financial, programmatic, and personnel needs. Synthesizes large sets of data and determines high-level key messages and gaps. Presents findings effectively to management. Develops solutions or options for proceeding.

1

25%

•

Ensures high-quality data analysis and research are provided to support recommendations on countywide budget, performance, and policy issues. Coordinates team collaboration with other internal service departments to develop and implement the annual budget and seven-year Capital Improvement Program. Directs professional staff in this objective.

2

20%

•

Provides technical guidance; monitors and evaluates projects and processes; performs research of specialized and technical information; analyzes and resolves complex and sensitive issues; handles escalated customer concerns; and implements initiatives and solutions. Supports business plan development, assists with designing budget development process, and trains on budget entry.

4

25%

•

Oversees and provides direct staff supervision including weekly one-on-one check-ins, conducting performance evaluations, and coordinating training. Guides, reviews and approves work provided by staff; monitors service quality and compliance with applicable regulations, standards, policies and/or business requirements; identifies and implements process improvements.

3

20%

•

Conducts and coordinates special projects as assigned by the Director, Deputy Director, and the County Manager’s Office.

5

10%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

M2

Career Level Description:

Management Level 2

•

Fully accountable for implementing operational plans for a Work Group with measurable contribution on Division results.

•

May have budget accountability.

•

Responsible for making moderate improvements of processes, systems or standards to enhance performance of the Work Group.

•

Supports and utilizes the innovations of others to improve on solutions, approaches and technologies.

•

Communicates within and outside the Work Group, and may communicate with other parties within the Division.

•

Sometimes requires ability to influence others outside of own job area on policies, practices and procedures.

•

Manages professionals. Leads, directs and reviews the work of team members in order to accomplish operational plans and results.

•

Has hiring, firing, promotion, performance and reward authority for direct reports.

•

Requires practical knowledge in leading and managing the execution of processes, projects and tactics within one job area. Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization.

Qualifications

•

Bachelor's degree

•

Five years of experience in public policy or other relevant professional/analytical work

•

Equivalent education and experience are accepted

•

Master's Degree

Public Administration, Public Policy or Business Administration

•

North Carolina Budget & Evaluation Officer Certification

Upon Hire

•

Experience implementing budgets with a Human Resource / Finance / Budget ERP system.

•

Ability to communicate information in a manner suited to the needs of the audience, either verbally or in writing to ensure understanding

•

Must possess excellent verbal and written communication skills; Experience developing presentations and ideas to individuals or groups using a variety of media tools

•

Ability to build and maintain ongoing, collaborative, working relationships with co-workers and counterparts to achieve the goals of the work unit

•

Ability to develop plans to accomplish work operations and objectives

•

Ability to identify and solve complex problems; innovate, plan and implement change initiatives

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Communication

Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Innovation

Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.

Initiative

Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avoid problems, or develop entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.

Quality Assurance

Produces results or provides service that meets or exceeds organizational standards. May audit the work of others to ensure quality standards are met.

Project or Program Management

Structures and directs others’ work on projects or programs.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Coaching & Mentoring

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem.

Team Leadership

Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish organizational objectives. Manages staff in ways that improve their ability to succeed on the job.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand complex problems and collaborate to explore alternative solutions

Organization

Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X