Budget & Management Grants Administrator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Budget & Management Grants Administrator

Market Range:

MR20

Approved Date:

8/30/2023 2:09:36 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P3

Career Level Description:

Professional Level 3

Job Code:

100919

Job Family:

Fiscal and Business Management

Sub Family:

Financial Planning and Analysis

Primary Purpose

Provides Countywide grant coordination and pre-award planning and programmatic monitoring. Consults with County Departments and partner agencies to evaluate and analyze new grant opportunities and to monitor and track budget compliance for awarded grants. Establishes County policy and procedures for the award and administration of the County's grant program in close partnership with the Finance Department's Grants Compiance Officer and other budget and fiscal staff. Develops and maintains a grant program system to monitor grant applications, awards, reporting, and compliance as established by NC General Statutes, county policies, donor regulations, and grant agreements. Trains department personnel on grant policies, procedures, and monitoring processes. Assists developing the annual operating and capital budgets for grant-funded projects.

•

Develops and maintains County policy and procedures for grant pre-award process, including evaluating relevance and County impact, reviewing donor guidelines, developing grant budgets, applying, and appropriating budget capacity for new grant opportunities. Reviews all County grant applications to ensure the County can comply with donor requirements and approves grant submittal to the County Manager’s Office and Board of Commissioners

1

40%

•

Coordinates with Grants Compliance Officer to develop and maintain County policy and procedures for grant post-award process, including monitoring, tracking, and ensuring compliance for existing grants.

2

10%

•

Provides coordinated support and trains department personnel on County policy and grant application, evaluation, budget development, and reporting requirements.

3

20%

•

Establishes and maintains grants communication channels to report and communicate grant activity to departments and County Managers. Liaises with awarding agencies to stay up to date on grant requirements.

4

15%

•

Works with budget and finance to integrate County grants into department and County wide budgets, plans, goals, procedures, etc. 

5

5%

•

Assists the County Manager’s Office, the Board of Commissioners, and/or other Departments with special projects.

6

5%

•

Research and implement a grants solution to assist with grant monitoring and reporting (ERP or outside system)

7

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P3

Career Level Description:

Professional Level 3

•

Plans and manages projects that have significant impact on Work Group and Division results OR works as a technical expert within a Medical or Scientific Discipline.

•

Shares insights and analyses that inform new processes, and/or operational plans.

•

Responsible for making improvements in processes, systems, or standards to enhance performance of the Work Group.

•

Works to influence parties within and outside of the Work Group and Division regarding projects and procedures.

•

May be responsible for providing guidance, coaching and training to other employees within the Work Group.

•

Requires advanced knowledge of the Work Group and Division typically obtained through advanced education combined with experience. May have practical knowledge of project management.

•

Within Medical or Scientific Disciplines, typically requires a doctoral degree.

Qualifications

•

Bachelor's degree in Finance, Public Administration or a related field

•

Four years of experience in finance, budgeting, policy or management analysis with grant management or development exposure

•

Equivalent education and experience are accepted

•

Master's Degree

Master’s degree in Public Administration, Public Policy or Business Administration

•

4 Years

Experience with federal and state grants

•

• Additional grants administration certification or professional development

•

Self-starter who can assess requirements and develop plans to ensure work is completed on time

•

Excellent oral and written communication skills to be able to effectively communicate with individuals at all organizational levels

•

Ability to identify and solve complex problems; innovate, plan and implement change initiatives

•

Detail oriented with strong analytical and problem-solving skills

•

Strong interpersonal skills for effective interaction with business partners and building relationships with various business units

•

Logic and reasoning ability to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Organization

Decision Making

Communication

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X