Budget Systems Analyst

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Budget Systems Analyst

Market Range:

IT13

Approved Date:

8/30/2023 2:09:56 PM

FLSA:

Exempt

EEO Code:

PROFESSIONALS

Career Level:

P2

Career Level Description:

Professional Level 2

Job Code:

100920

Job Family:

IT - Information Technology

Sub Family:

ITBUS - IT Business Systems

Primary Purpose

Provides functional and technical support for Budget and Management Services' information systems and applications. Collaborates with Budget & Management Analysts, the Budget Systems Manager, and BMS leadership to support the operational and analytical needs of the department. Partners with other end-users and our vendors to ensure successful and effective system functionality.

•

 Maintains Budget’s Chart of Accounts, Capital Project, and Performance Plan hierarchies. Validates data from system interfaces between HR, Finance, and Budget modules.

1

10%

•

Partners with end users to recreate and document any reported issues. Works with vendors to troubleshoot and resolve

2

10%

•

Produces and improves tracking, projection, and validation tools for use by BMS analysts and external staff. Examples include Budget Tracker, Position Tracker, Turn-over Projections

3

20%

•

Configures and executes system reports and queries

4

10%

•

Performs system testing for quarterly and interim software updates

5

10%

•

Assists with budget document preparation by generating proofs, validating data, and formatting documents

6

10%

•

Assists Budget Systems Manager with high priority projects such as End of Year Roll-Over, Budget Year Configuration, and Salary & Benefits Forecasting

7

10%

•

Creates and maintains training documentation for end users. Maintains intranet pages for BMS department

8

10%

•

Provides ongoing maintenance of user security including quarterly reviews

9

5%

•

Collaborates with Budget Systems Manager to test new or existing functionality

10

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

P2

Career Level Description:

Professional Level 2

•

Works independently on projects/assignments that impact Work Group results.

•

Work is generally supervised and involves periodic process checks.

•

Responsible for making adjustments or recommended enhancements in systems and processes to solve problems or improve effectiveness of the Work Group.

•

Typically communicates within or outside the Work Group to provide information requiring some explanation or interpretation to reach agreement.

•

May provide guidance and assistance to entry level professionals or support staff.

•

Requires practical knowledge of the Work Group typically obtained through advanced education combined with experience.

Qualifications

•

Associates degree in Computer Science, Information Systems, Computer Engineering or a related field.

•

Two years of experience in information systems support.

•

Four years of experience in information systems support may be substituted for the combined education and experience requirements.

•

Equivalent education and experience are accepted

•

3 Years

Experience in ERP system maintenance, configuration, and analytical use

•

3 Years

Proficiency with MS Excel for data validation and analysis

•

1 Year

Proficiency with SQL queries

•

Critical thinking with excellent troubleshooting and problem-solving skills

•

Proficient data analysis skills and an understanding of how data flows within applications

•

Ability to reconcile data and gather needed information

•

Ability to approach work with a problem resolution mindset while taking ownership, researching, and resolving issues

•

Excellent time management skills, exceptional organization, and keen attention to detail

•

Ability to quickly prioritize and shift focus as needed with minimal notice

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Initiative

Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avoid problems, or develop entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Organization

Decision Making

Communication

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X