Senior Payroll Analyst

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Information

Title:

Senior Payroll Analyst

Market Range:

MR17

Approved Date:

4/12/2023 12:55:24 PM

FLSA:

Non-Exempt

EEO Code:

PARAPROFESSIONALS

Career Level:

C4

Career Level Description:

Core Services Level 4

Job Code:

100924

Job Family:

Human Resources

Sub Family:

Payroll

Primary Purpose

Serves as primary back up to the Payroll Manager for all payroll functions including timekeeping, budgets, expenditures, deduction codes, monitoring, and reporting. Serves as team lead for payroll support staff.

•

Supports withholdings by evaluating weekly payroll register breakdown to complete funding request to Finance Department to transfer funds to a wide variety of accounts (e.g., federal withholding, 401(k), 457, retirement, health savings account)

1

30%

•

Monitors monthly and quarterly multiple-state tax reports. Generates reports for each state to draft funding from Wake County. Accountable for retirement plan reporting (e.g., 401(k), 457, Roth IRA, 529 Plan) to transmit funds to a wide variety of vendors bi-monthly and researches and resolves issues required to balance funds.

2

15%

•

Serves as first back up for Payroll Accountant on all garnishments (e.g., education loan, child support, taxes) to include the set up in the HR system to deduct from employee paychecks. Performs disbursement payments to a wide variety of agencies for garnishments. Processes journal entries for a wide variety of payroll expenditure to include: flexible spending account-medical, dependent care, garnishments, taxes, and other benefits. Determines Employment Security Commission wages paid for unemployment account, and understands requirements for multi-state employees.

3

10%

•

Generates reports to audit timesheet errors. Researches and resolves discrepancies with hiring managers (e.g., holiday, shift hours). Calculates, enters, and verifies payroll data to include wages, military pay, workers’ compensation, levies, and educational reimbursements. Processes supplemental checks.

4

15%

•

Serves as resource to employees and hiring managers regarding more complex timesheet policy interpretation and submission corrections. Audits timesheet adjustments initiated by the Payroll Analyst.

5

15%

•

Serves as division representative to explain and test payroll system design and enhancements. Serves as team coordinator for special projects assigned to the team.

6

15%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

C4

Career Level Description:

Core Services Level 4

•

Works to complete tasks and achieve operational targets that impact the performance of the Work Group.

•

May require leading, delegating, and reviewing the work of other employees.

•

Responsible for making adjustments or recommending enhancements to systems or processes to solve problems or improve effectiveness of the Work Group.

•

Expected to independently propose solutions to problems for supervisor or manager review.

•

Communicates within and outside Work Group to obtain or provide information for matters of moderate importance.  Explains practices and policies to reach agreement.

•

May act as a team lead and assistant to the supervisor/manager. May delegate tasks to other team members and be responsible for the review of work product.

•

Does not have formal management responsibilities (e.g., performance management, disciplining, etc.), but may provide input to leadership in Work Group.

•

Requires advanced knowledge within a specific discipline typically gained through extensive work experience, technical training, and/or advanced education.

Qualifications

•

Bachelor's degree in Human Resources Management, Public Administration, Business Administration or related field

•

Two years of experience in payroll administration

•

Equivalent education and experience are accepted

•

Detailed knowledge of local, state and federal laws and regulations governing payroll and reporting

•

Ability to recognize, analyze, and solve problems

•

Skilled in data entry with minimal errors

•

Ability to establish and maintain effective working relationships with others

•

Ability to process and handle confidential matters with tact and discretion

•

Ability to accurately prepare and maintain records, files, and reports

•

Ability to demonstrate initiative and independent judgment in analyzing data, dealing effectively with ambiguity, recognizing trends, identifying approaches and offering a variety of options and solutions to solve problems

•

Ability to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Analysis

Examines data to grasp issues, draw conclusions, and solve problems.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.

Customer Service

Balances interests of a variety of clients, and readily readjusts priorities to respond effectively to pressing and changing demands for information, advice and assistance.  Anticipates and meets the needs of clients; achieves quality end products; and commits to continuous improvement of services.

Mathematical Reasoning

Uses mathematical techniques to calculate data or solve practical problems.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Quality Assurance

Produces results or provides service that meets or exceeds organizational standards. May audit the work of others to ensure quality standards are met.

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Organization

Decision Making

Communication

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X