Sheriff's Office Inventory Control Specialist

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Job Information

Title:

Sheriff's Office Inventory Control Specialist

Market Range:

MR14

Approved Date:

7/30/2024 4:43:15 PM

FLSA:

Non-Exempt

EEO Code:

TECHNICIANS

Career Level:

C2

Career Level Description:

Core Services Level 2

Job Code:

101057

Job Family:

NL - Non-Law Enforcement

Sub Family:

Armory

Primary Purpose

Ensures an efficient, proactive, and comprehensive system for the ordering, receiving, preparing, and delivering supplies, equipment, materials, and garments used by the Wake County Sheriff's Office. Processes deliver and stock supply orders at satellite regional centers in an accurate manner as well as performs detailed inventory cycle counts at different locations. Loads and unloads forklifts, equipment trailers and delivery vehicles. Assists with warehouse inventory management and stocking. Maintains a neat and clean work environment. Interacts and communicates with individuals and groups of individuals (within the Sheriff's Office, other agencies, vendors, customers and the public) from all education levels, cultural backgrounds and belief structures. Acts with a high degree of courtesy, professionalism, and respect and always with the Sheriff's Office mission statement in mind.

•

Collaborates with Division Heads and Section Heads on the expectations and direction to meet supply chain goals and objectives of the Sheriff's Office. Receives and interprets daily logs, e-mails, telephone calls and in-person requests related to supply needs; then evaluates, develops and prioritizes tasks for accomplishment during working hours. Reads, writes, and comprehends documents such as safety rules, operating and maintenance instructions, pick tickets, and procedure manuals in English using basic math and counting skills.  Adapts, problem solves and multi-tasks in a fast paced and sometimes distracting environment. Maintains a neat, organized and clean work environment.  Responds to incidents with equipment and supplies to support field units as needed.

1

45%

•

Issues, delivers, maintains, repairs, restocks, and orders assets, equipment, supplies, and uniforms.  Creates, files, and maintains documentation of all members, purchase orders, spending, equipment, and inventory reports and records.

2

25%

•

Evaluates and procures assets, equipment, supplies, and uniforms by coordinating the evaluation and procurement with vendors and agency personnel.  Initiates, monitors, and manages established BID processes; facilitates vendor demos, staff testing and feedback.

3

15%

•

Ensures procurement is in compliance with State, County Code, polices, and procedures by researching and staying abreast of requirements and implementing changes as appropriate.  Monitors vendor contracts, assigned budget allocations, and makes budget recommendations for current and future budgets.

4

10%

•

Performs additional duties to support agency operational requirements as assigned.

5

5%

Position(s) may perform other duties in addition to the above as assigned by management.

*IMPORTANT* In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Career Level Dimensions

Career Level:

C2

Career Level Description:

Core Services Level 2

•

Works to deliver day-to-day objectives that moderately impact the achievement of the Work Group results.

•

Work typically involves regular review by senior employees and/or supervisors.

•

Responsible for making minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems. May be required to highlight areas of concerns/problems and submit or recommend solutions to supervisor in own Work Group.

•

Communicates within and outside the Work Group to obtain or explain information.

•

May provide guidance and assistance to new or entry-level employees.

•

Requires basic job knowledge of systems and procedures obtained through prior work experience or education.

Qualifications

•

 High School Diploma

•

Three years of experience in office or inventory management

•

Equivalent education and experience are accepted

•

Associate's Degree

Public Safety, Supply Chain/Inventory Management, or related field.  *Preferred*

Or

•

Associate's Degree

•

3 Years

Performing similar duties in a like size organization.

•

NC Driver's License is required.

Upon Hire

•

Communicating clearly both verbally and in writing; completing simple mathematical calculations; maintaining files and records.

•

Microsoft Office applications such as Excel, Outlook, and Word.

•

Utilizing computer inventory systems.

•

Knowledge in inventory control and procurement processes.

An individual must be able to perform each essential duty satisfactorily to perform this job successfully. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Integrity

Act with honesty, transparency and respect in our interactions with co-workers and those we serve. Adhere, without exception, to laws, policies, procedures and professional standards.

Accountability

Establish high-quality standards for work. Add value. Measure results and hold self and others accountable for making progress toward desired outcomes. Take a logical and data-driven approach to decision-making.

Diversity

Believe that different backgrounds and experiences strengthen the organization and produce better results. Value inclusion across race, gender, age, religion, identity and experience, and strive to reflect in our workforce the diversity of our community.

Collaboration

Foster a work culture in which different ideas and opinions are encouraged and expected. Listen carefully and speak thoughtfully. Work together toward shared goals with mutual respect and cooperation.

Continuous Improvement

Continuously improve work processes and products. Provide a safe environment to be innovative and creative and try new things. When things don't go as planned, use it as an opportunity to learn, regroup and begin again. Provide time and resources for individuals to grow and develop both personally and professionally.

Wellness

Take proactive steps to be physically fit and healthy, emotionally strong, financially secure and socially fulfilled, while inspiring and empowering others to do the same.

Service Orientation

Commit to making a difference within the community. Actively engage in and enjoy our work. Deliver services that exceed expectations, with courtesy, politeness and sensitivity to the experiences, concerns and feelings of all co-workers and customers.

ADA Checklist

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Standard ADA Selection:

Office Environment

Standing

X

Walking

X

Sitting

X

Lifting/Carrying 0-10 pounds

X

Lifting/Carrying 10-20 pounds

X

Lifting/Carrying 20-50 pounds

X

Lifting/Carrying 50-100 pounds

X

Pushing

X

Pulling

X

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Handling

X

Grasping

X

Fingering

X

Feeling

X

Talking

X

Hearing

X

Visual Perception

X

Repetitive Motions

X

Eye/Hand/Foot Coordination

X

Memorization/Concentration

X

Learning/Knowledge Retention

X

Preparing/Analyzing Numerical Figures

X

Use of Interfaced Commmunication Devices (Phone, Computer, Radio etc.)

X

Analyzing/Examining/Testing Data

X

Emotional/Behavioral Self-Regulation

X

Interacting with Others

X

Comprehension

X

Organization

X

Decision Making

X

Comprehension

Understand and apply routine verbal and/or written instructions

Organization

Organize and prioritize individual work schedule to manage multiple tasks and/or projects

Decision Making

Make decisions that have significant impact on a department's credibility, operations and/or services

Communication

Communicate in-depth information for the purpose of interpreting and/or negotiating

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Computers/Monitors

X